{"id":3151,"date":"2017-06-20T09:39:52","date_gmt":"2017-06-20T09:39:52","guid":{"rendered":"http:\/\/blog.novicap.com\/blog\/?p=3151"},"modified":"2019-09-10T15:15:05","modified_gmt":"2019-09-10T13:15:05","slug":"how-to-improve-your-team-meetings","status":"publish","type":"post","link":"https:\/\/novicap.com\/en\/blog\/how-to-improve-your-team-meetings\/","title":{"rendered":"How to improve your team meetings"},"content":{"rendered":"

Many people in workplaces all over have suffered through far too many unproductive meetings where nothing is accomplished. We go in circles discussing topics that are irrelevant and are unable to reach any conclusions. Consequently, we get nothing out of these types of meetings making them wastes of our precious time.<\/p>\n

Meetings can be very helpful at keeping you and your team updated and to make sensible decisions:
\nYour team receives first hand information about progress, requirements, next steps and goals of the organisation or the team itself.
\nMoreover, you can find out what your employees need, which parts of their work is causing them trouble and what parts of the team work well.
\nYou can reach decisions through discussion and making a joint decision will leave your employees feeling engaged and as part of the company. The decisions you make will improve as you take into account the opinions of others. After all, four eyes see more clearly than just two, and eight see even more.
\nSo overall, meetings are rather useful. But if not done well, they eat away your time with pointless discussions and overly long conversations making you feel unproductive and exhausted.<\/p>\n

So how can you improve your meetings\u2019 productivity? Read on to find out.<\/h4>\n
    \n
  1. Plan in advance
    \nDefine the objectives of your meeting and send out an agenda in advance. Include topics to be discussed and the time needed for each. Make sure to keep meetings brief, 45 minutes to 60 minutes should be the maximum as concentration and attention drop if meetings are too long.
    \nDo not include too many topics. If there are too many topics to be discussed, organise multiple meetings rather than one overly intense one.<\/li>\n
  2. Limit numbers
    \nKeep attendants numbers low to increase your meetings\u2019 effectiveness. The fewer people and the fewer topics, the more effective your meeting.<\/li>\n
  3. Punctuality
    \nDemand attendants to be on time, maybe even forbid latecomers to come in after the meeting has started unless a reason was given in advance.
    \nEvery late attendee interrupts the flow of the meeting, getting all other members distracted.<\/li>\n
  4. Timing
    \nEnsure your meeting does not start as another meeting is ending (e.g. on the hour). Attendants of both meetings should have at least 10 minutes in between to grab a glass of water and to take a quick break so that they are focused when the second meeting begins.
    \nSend out invitations well in advance whenever possible so invitees can prepare beforehand.<\/li>\n
  5. Restrict time per topic
    \nStick to the times you set in your agenda. If one specific topic seems to require significantly more time than expected, organise a new meeting for it or deal with it at the end after a short break so that you are able to stick to your agenda in regards to the other topics discussed.
    \nIf you followed advice number 2 correctly only people who are really relevant for the discussion are present so following time plan should be easier.<\/li>\n
  6. Let others talk
    \nAvoid monologues. Projects and conflicts should be discussed rather than lectured about so listen to all relevant opinions on the matter. Everyone should be encouraged to participate and all voices should be listened to.<\/li>\n
  7. Eliminate distractions
    \nKeep everyone focused by avoiding all possible interruptions. Ask employees to attend without mobile phones and laptops. One phone ringing or buzzing is enough to interrupt everyone\u2019s focus. As you eliminate attendants opportunity to take notes, ensure to provide a summary of the meeting afterwards.<\/li>\n<\/ol>\n\"\"","protected":false},"excerpt":{"rendered":"

    Many people in workplaces all over have suffered through far […]<\/p>\n\"\"","protected":false},"author":6,"featured_media":7621,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[89],"tags":[],"class_list":["post-3151","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-grow-your-business"],"acf":[],"yoast_head":"\nHow to improve your team meetings | Novicap<\/title>\n<meta name=\"description\" content=\"Meetings can be very useful to keep your team updated but if not done well, they often feel like a waste of time. 7 Tips to make your meetings more effective.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/novicap.com\/en\/blog\/how-to-improve-your-team-meetings\/\" \/>\n<meta property=\"og:locale\" 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